Calendar and appointments

Automatic calendar and appointment management

Your diary stays organised. You focus on your clients.

One client asks for an available slot. Another wants to change their appointment. Meanwhile, you are working. Our appointment agent handles these conversations, checks availability and manages bookings according to your rules. We connect it to your calendar and the channel you use, such as WhatsApp, so managing your diary stops interrupting your day.

Automate my appointments

How your appointment agent works

01
We show it how you work
We configure services, durations, opening hours, staff and time between appointments. You decide what the agent can book and which situations need a person.
02
It checks, books and updates
A client requests an appointment and the agent suggests available slots. Once confirmed, it records the booking. It can also manage changes and cancellations, keeping information in sync with the connected calendar.
03
It sends reminders and collects replies
The system sends reminders at agreed times. Clients can confirm or let you know they need to change their visit. This helps prevent forgotten appointments and gives you more time to act when a slot opens up.
04
It manages the waiting list
Clients who want an earlier appointment can choose to join, giving their preferred days and times. When someone cancels, the system finds suitable people and offers the slot in the order we agree. The appointment is only booked once the person confirms.

Fewer messages waiting. More time for your clients.

Less diary administration

Avoid much of the back-and-forth involved in finding a time, changing it and recording it again.

More time to handle cancellations

Reminders make it easier for clients to let you know. The waiting list helps fill slots that might otherwise stay empty.

A diary that follows your rules

You stay in control of availability and can review bookings or step in whenever needed.

Where it can help

Hair salons and beauty businesses

Allow different times for a haircut and a longer treatment, book the right professional and offer cancelled slots to the waiting list.

Practices and appointment-based professionals

Coordinate first visits and follow-up sessions without interrupting every appointment to answer the phone.

Workshops and home services

Collect the reason for the visit, suggest a time window and send practical information before the appointment.

Frequently asked questions

Do I need to change my calendar?

We first review the calendar you already use and how it can be connected. Our proposal sets out the available integrations and any changes needed.

Do reminders eliminate missed appointments?

They help prevent forgotten appointments and encourage cancellation notices, but cannot guarantee everyone will attend. We track confirmations, changes and filled cancellation slots to assess the results.

Can I manage an appointment myself?

Yes. We agree when you step in and how to keep the calendar up to date when you make a manual change.

Tell us how you manage your appointments

We look at your diary, your channels and the messages you keep repeating. Then we propose a system that fits your business.

Tell us about your business

Automatic calendar and appointment management

How your appointment agent works

We show it how you work

It checks, books and updates

It sends reminders and collects replies

It manages the waiting list